FreshBooks Features

FreshBooks Features Explained (2026)

The easiest accounting software for service businesses, but growing teams will quickly hit restrictive client limits on the cheaper plans. No technical knowledge needed. Setup takes Under 10 min.

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Quick answer

FreshBooks is a cloud accounting software (a tool that manages your invoicing, expenses, and financial reporting) built specifically for people who are not accountants. There is no free forever plan, but new users get a 30 day free trial with no credit card required. It perfectly suits service based solopreneurs, allowing global users to accept credit card payments easily through a Stripe integration.

FreshBooks key features — what each one means for your business

5 features — each explained as a specific business outcome, not a technical specification.

Automated Invoicing

Generates professional invoices automatically and sends polite reminders if the client forgets to pay.

Expense Tracking

Connects directly to your bank account to pull in expenses and categorize them for tax season automatically.

Time Tracking

A built in timer that lets you log hours as you work and instantly add them to a client invoice.

Online Payments

Allows your clients to pay you instantly using their credit card or Apple Pay directly from the invoice.

Project Profitability

Shows you exactly how much money a specific project made after deducting your tracked time and expenses.

These features in practice

12 real workflows FreshBooks users run using these features. Users report saving 6 hours/week on average.

✓ Generate and send a professional invoice automatically the moment a project is marked complete

✓ Send automated late payment reminders every three days until the client pays their overdue balance

✓ Automatically charge a client's saved credit card on the first of every month for their retainer fee

✓ Convert an approved project estimate into a ready to send invoice with a single click

✓ Automatically track the time you spend working in Google Chrome and assign it to a client project

✓ Import all your business bank transactions automatically so you never have to enter expenses manually

✓ Automatically categorize your monthly software subscriptions as tax deductible business expenses

✓ Allow clients to pay your invoices instantly using Apple Pay or their credit card via a secure portal

✓ Generate a clear profit and loss statement automatically at the end of every financial quarter

✓ Automatically calculate the exact sales tax owed on every invoice based on the client's location

✓ Send a receipt automatically the moment a client pays their invoice online

✓ Automatically track your driving mileage for business trips using the mobile app on your phone

See all 12 FreshBooks use cases View all →

Features FreshBooks does NOT have

Knowing what FreshBooks cannot do is as important as knowing what it can. If you need any of these, a different tool may be the better fit.

! Retail stores that need complex physical inventory tracking

! Large corporations needing advanced multi entity corporate accounting

! Businesses on a strict zero dollar budget needing a free tool

! Companies with massive payrolls needing native human resources tools

! Restaurants tracking daily cash register transactions

Which FreshBooks plan includes these features?

FreshBooks has 4 plans. Not every feature below is available on every tier — here is exactly what each plan unlocks.

Lite

$21/mo

Send unlimited invoices to up to 5 clients, track unlimited expenses, and send estimates.

Best for: Freelancers who only work with a handful of high value clients at a time.

Plus

$38/mo

Bill up to 50 clients, set up recurring billing, automatically capture receipt data, and double entry accounting reports.

Best for: Small service businesses and growing agencies with regular monthly retainers.

Premium

$65/mo

Bill an unlimited number of clients, track project profitability, and customize email signatures.

Best for: Established agencies and consultants managing massive client rosters.

Select

Custom

Dedicated account manager, customized training, lower transaction fees, and removed branding.

Best for: High volume businesses processing massive amounts of credit card payments.

Full FreshBooks pricing breakdown — every plan, every limit, every hidden cost Full breakdown →

FreshBooks saves 6 hours/week. Does your current setup?

Your first live workflow can be running in Under 10 min. Start free.

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