Activepieces Features

Activepieces Features Explained (2026)

Activepieces is the best value automation tool for teams that want Zapier-style connections without Zapier's per-task pricing, but building custom connectors requires TypeScript coding knowledge. Some light configuration required. Setup takes 15-30 min.

8 features documented 🟡 Low-code 📱 Web ✓ Independent review

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Quick answer

Activepieces is an open-source workflow automation platform (a tool that connects your apps and makes them pass information to each other automatically, without you doing it manually) that lets teams build trigger-action workflows (rules like when a new customer fills a form, automatically add them to the CRM) using 680 plus pre-built connectors. The self-hosted Community Edition is free forever with no credit card required, and the managed cloud plan starts at $5 per active workflow per month with unlimited runs. It is the strongest choice for teams migrating away from Zapier or Make who want predictable costs, data control, or the option to keep all their automation data on their own servers.

Activepieces key features — what each one means for your business

8 features — each explained as a specific business outcome, not a technical specification.

Visual Flow Builder

A drag-and-drop canvas where you build automations by adding steps in sequence, connecting one app's output to another app's input visually, so non-developers can create complex multi-step workflows without writing code.

680 Plus Connectors (Pieces)

Pre-built integrations with over 680 business apps, each packaged as an npm module (a reusable code package) that includes all available triggers and actions for that app, covering Google Workspace, Slack, HubSpot, Stripe, Shopify, Notion, and hundreds more.

Self-Hosted Community Edition

A fully functional, permanently free version of the platform you install on your own server using Docker (a tool for running software in a self-contained environment), keeping all automation data on your infrastructure with no limits on flows or runs.

Human-in-the-Loop Approvals

A workflow step that pauses an automation and sends a notification to a team member asking them to approve or reject before the next action executes, used for high-stakes tasks like approving expense claims or confirming refunds before they are processed.

Custom Code Steps

Add a JavaScript or TypeScript code block as a step in any workflow to perform calculations, data transformations, or API calls that no pre-built connector handles, so developers can extend automations without leaving the visual builder.

Scheduled and Webhook Triggers

Start a workflow on a fixed schedule (every hour, every Monday at 9am, on the last day of the month) or instantly when another system sends a signal (called a webhook, which is a message one app sends to another when something happens).

Execution Logs and Retry Logic

Every workflow run is logged with input and output data for each step, so you can see exactly why an automation succeeded or failed. Failed steps automatically retry when the cause was a temporary API error, preventing data loss during service outages.

Team Roles and Project Folders

Organise automations into project folders and assign team members as Admin (full access) or Editor (can build flows but not change account settings), so multiple people can manage automations without one person controlling everything.

These features in practice

12 real workflows Activepieces users run using these features. Users report saving 8 hours/week on average.

✓ When a new lead submits a Typeform contact form, automatically create a HubSpot contact record, send a Slack notification to the sales team, and add a row to a Google Sheet tracking all leads in real time

✓ When a Stripe payment is confirmed, automatically generate an invoice in Wave, send a receipt email via Gmail, and create a task in ClickUp for the delivery team to fulfil the order

✓ When a new GitHub issue is opened with the label 'bug', automatically create a ClickUp task assigned to the relevant developer and post a summary to the team Slack channel

✓ Every Monday at 9am, automatically pull last week's sales data from Shopify, format it into a summary, and email it to the founder without any manual data gathering or spreadsheet work

✓ When a customer sends an email to your support address with 'refund' in the subject line, automatically tag the email in Gmail, create a Zendesk ticket, and notify the finance team in Slack

✓ When a new row is added to a Google Sheet by your accountant, automatically create a corresponding record in your CRM and send a client-facing email confirming receipt

✓ Use the OpenAI piece to automatically classify every inbound customer support email by topic (billing, technical, general) and route each to the correct team member's inbox

✓ When a user signs up on your website, automatically add them to your Mailchimp list, send a welcome email via Gmail, and create an onboarding task in Notion for your customer success team

✓ Build a self-hosted data sync automation that copies customer records from your e-commerce platform to your local database every hour without any customer data passing through a third-party cloud service

✓ When a form is submitted on your website at any hour of the day or night, send the lead's contact details to your sales rep instantly via the Twilio connector so no inbound lead goes cold

✓ Connect your Calendly booking calendar to automatically create a Zoom meeting link, send a confirmation email, and add the appointment to a Google Sheet when a prospect books a discovery call

✓ Use the Claude AI piece to automatically summarise long customer support emails into 2-sentence summaries before routing them to the support team, reducing the time agents spend reading background context

See all 12 Activepieces use cases View all →

Features Activepieces does NOT have

Knowing what Activepieces cannot do is as important as knowing what it can. If you need any of these, a different tool may be the better fit.

! Solo entrepreneurs running 2 to 5 simple automations who will find Zapier or Make faster to start with and easier to maintain without reading documentation

! Teams that need a mobile app to manage their automations on the go, as Activepieces is browser-only with no iOS or Android application

! Businesses that need a large library of enterprise software connectors (SAP, Oracle, Workday) that are not yet in Activepieces' 680-plus connector library

! Organisations that need a fully managed, zero-maintenance automation service with 99.9% uptime SLA on the free tier, as SLA coverage requires the Enterprise plan

! Teams whose primary automation need is connecting to obscure niche tools not yet in the connector library and who cannot write TypeScript code to build custom pieces

Which Activepieces plan includes these features?

Activepieces has 4 plans. Not every feature below is available on every tier — here is exactly what each plan unlocks.

Community Edition (Self-Hosted)

$0 forever

Unlimited active flows, unlimited runs, unlimited team members, 680 plus connectors, full source code access, custom connectors, no credit card required. You pay only your hosting costs.

Best for: Developers and technical teams that want full control over their automation infrastructure and need to keep all data on their own servers for compliance reasons.

Cloud Free

$0/mo

10 active flows, 1,000 tasks per month, unlimited team members on those flows, 680 plus connectors, community support via Discord.

Best for: Small teams testing Activepieces before committing to a paid plan, or micro-businesses with fewer than 10 automations running at any one time.

Cloud Plus

$25/mo (10 active flows included, then $5 per additional active flow)

Unlimited task runs on all active flows, 680 plus connectors, email support, all AI pieces (built-in connections to OpenAI, Claude, and other AI tools), advanced flow features.

Best for: Growing operations teams running 10 to 30 automations with high execution volumes who need unlimited runs without per-task charges.

Enterprise (Custom)

Custom annual contract

Everything in Plus, SSO (single sign-on) integration, RBAC (role-based access control for limiting who edits which flows), full audit logs (a record of every change made to every automation), dedicated customer success manager, SLA (service level agreement guaranteeing uptime).

Best for: Mid-market and enterprise companies that need governance controls, compliance audit trails, and contractual uptime guarantees for mission-critical automations.

Full Activepieces pricing breakdown — every plan, every limit, every hidden cost Full breakdown →

Activepieces saves 8 hours/week. Does your current setup?

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